📝 What is the Agenda?

The agenda sets the pace of the meeting and gives everyone an overview of the session's content. You can also make an agenda private if you want to be your eyes only. It’s up to you!

👉 About agendas

There are multiple ways to create an agenda while in Sessions.  For example, you can:

• Create agendas from scratch that you can later use in normal meetings or events (before going live)
• Create an agenda while in a 🎯Live session (Player).

You design an agenda by adding tools, files, or links to agenda items. As the session's Host, you or your Assistant(s) can switch back and forth between agenda items, according to your needs.

🏗️ Agendas in Live Sessions

👉 How to create a new agenda from scratch during a live session:

1. Click on the Share button (bottom left corner or bottom center, next to mic).
2. Click on “Add an agenda”. 
3. Click on “New agenda”.
4. Add a title, description, duration and speaker notes to the preconfigured agenda item. 
5. Click on Add resource to select a link, tool, or file you want to embed in this agenda item.
6. Click on “➕” to add as many agenda items as necessary. 
7. When you’re done, click Use agenda.

👉 How to add an agenda to your live session

If you’ve previously configured an agenda, this is how you can add it into a live session:

1. Click on the Share button (bottom left corner or bottom center, next to mic).
2. In the input box, type in the name of your agenda. 
3. Select and confirm.

Or

1. Click on the Share button (bottom left corner).
2. Click on “Add an agenda”. 
3. Go through the list of agendas. Select the one you want to embed. 
4. Confirm.

🛠️ How to edit an agenda:

1. Click on the Show agenda button (only if it’s hidden). 
2. Click on Edit agenda.
3. Make the necessary changes. 
4. Click Update agenda. 

5. The changes will now be visible to all participants.

📑 How to make an agenda private (not visible for attendees):

1. Go to Settings ⚙️ (upper right corner).
2. Click on Widgets. 
3. Go to View agenda.
4. Select who can view the agenda:
• Everyone
• Speakers & Hosts
• Hosts
5. Done. Exit the Settings modal.

🎉 Open the agenda as a pop-up

If you want to detach this tool and have it as a pop-up on top of your meeting, here is how you can do it:

1. Show the agenda if it’s hidden.
2. Click the small window icon next to the agenda’s Close button (❌).
3. Click Detach window.

4. If you are the Host and want all your participants to see the agenda as a pop-up, click on Sync for everybody.
5. As a pop-up, you and your audience can resize the agenda and move it around as you see fit.

🎉 Open the agenda for your audience (live)

If you want to make sure the participants see the agenda, you can open it for them:

1. In a live session/event, click on the Show agenda button (if it’s hidden).
2. Click the small window icon next to the agenda’s Close button (❌).
3. Click Sync for everyone.
4. Done. The agenda is now opened and everybody can see it on the left side.

❌ How to remove an agenda from your session:

1. Click on Show agenda (only if it’s hidden).
2. Click on the red Remove agenda (⦵) button.
3. Done.

🏗️ Creating a new agenda from scratch before a session or event

If you want to create an agenda from scratch, follow these steps:

1. Go to Sessions Home. 
2. Click on Agendas (left sidebar). 
3. Click on New agenda.
4. Give your agenda a name (optional).
5. Give a name and write a description of your agenda item (optional). 
6. Set the duration for each agenda item by clicking on +/- (optional). Adding time to an agenda item will not force you to move on. It’s just to keep you on track. 
7. Click on Add resources to add links, tools, or files to an agenda item. 
8. Add as many agenda items as you want. All your changes are automatically saved.

If you want to jump straight into a session using the agenda you've just created, click Test agenda. This will open an 📍Instant session with the agenda automatically embedded. 

🔗 Sharing an agenda

I. How to share an agenda with one or more workspace members

1. Click on the Share button (upper right corner).
2. A popup window will appear. Click on the input box. 
3. Type in the emails of the people you want to have access to this agenda. (Contacts and Workspace members will appear as suggestions once you start typing.)

The people you've added can edit the agenda. If you want to remove someone's rights to edit an agenda, click on the dropdown menu next to their name and then click Remove.

II. How to share an agenda with your entire Workspace

⚠️ Only Workspace Admins and Contributors can share an agenda within the Workspace.

1. Click on the Share button (upper right corner).
2. A popup window will appear.
3. Toggle on to "Grant access to workspace members to use this agenda". 

All your Workspace members will be able to use it in their sessions. If you want to remove their rights to use this agenda, follow the steps from above and toggle off the setting. 

❌ Delete an agenda

1. Go to Home → Agendas. 
2. Find the agenda you want to delete.
3. Click on More options (⋮). 
4. Click Delete agenda.

🕶️ Private agendas

Sometimes you want your audience to see the session’s agenda and follow it alongside you. Other times, you prefer it to be visible just for you and your assistants. This way, you can use it to have the keynotes in handy or to keep you on track (for that, see the Autoplay feature).

📝 How to hide the agenda before the meeting starts

🕐 Planned sessions

1. Go to Home. 
2. Click on Planned session. 
3. Click on Select agenda and choose the one you want to use. 
4. Click on +Advanced settings.
5. You’ll see a list of actions and settings. Scroll down. 
6. Toggle on Hide agenda.
7. When you’re done inviting your participants, click Schedule session.

For Planned sessions, you can also enable this setting later on from the meeting’s Lobby.:

1. From your Home or Calendar, access your Planned session. 
2. Click on Edit session.
3. Click on +Advanced settings.
4. You’ll see a list of actions and settings. Scroll down. 
5. Toggle on Hide agenda.
6. Click on Update session.

🎬 Live sessions

If a Planned or Instant session has already started, here is how you can hide the agenda:

1. Go to the bottom left corner, below your agenda. 
2. Hover over the button displaying the name of your current agenda item. 
3. Click on Hide agenda.

Alternative:

1. Click on Settings (upper right corner).
2. Go to Access. 
3. Toggle on Hide agenda. 
4. Done. Now only the Host and Assistants can see the agenda.

🙌 Copilot: Generate agendas with AI

To help you cut down on your preparation time, you can always ask AI to generate your meeting or webinar agenda.

All you have to do is ask AI for an agenda on your session’s topic. The AI will generate agenda item titles, descriptions and time durations. Therefore, in order for the AI to generate something accurate for your needs, make sure you give as many details as possible about your event or any specific information you want mentioned in the agenda.

You will be able to use Sessions Copilot to generate agendas in:

• Agendas
• Lobby
• Live
• When setting up your events

📝 How to generate agendas with AI

1. Click on New agenda.
2. Click on AI Copilot.
3. Give AI your input. Make sure to give as many details as you can.


4. Click on Import agenda. If you want to import only a selection of agenda items, check the boxes corresponding to each one you want and then click Import item(s).

5. Confirm.

6. If you want to rearrange agenda items or change titles, descriptions, or time durations, you can do it here.
7. Done!