Agendas
📝

Agendas

📝 What is the Agenda?

Studies have shown that the leading cause of unproductive meetings is the lack of an agenda. It's easy to get lost in meetings, especially when you’re discussing big ideas or solving problems.

An agenda ensures you have a clear structure that’s broken down into manageable sections, making the end goal for the session more achievable. Sessions' Agenda helps you plan your session in detail and set a time limit for each segment of your agenda. More importantly, it automatically loads all the 

 (presentations, documents, links, videos) or 
Miro
Miro
, 
Google Docs
Google Docs
, 
Pitch
Pitch
) you need exactly at the right time.

💡
Once you've created an agenda, this becomes an agenda template that you can use multiple times, share within your Workspace or edit whenever your needs change.

The agenda sets the pace of the meeting and gives everyone an overview of the session's content. Or you can have a private agenda that you can use as a place to store your keynotes. It’s up to you!

image

About agendas

There are multiple ways to create an agenda while in Sessions.  For example, you can:

You design an agenda by adding items to which you can attribute tools, files or links. As the session's Host, you or your Assistant(s) can switch back and forth between the agenda items according to your needs.

💡
If you choose to add an agenda to your session, it will appear on the left side of the screen. It displays the structure of your session as you’ve created it, the time you've planned for each section of the meeting (optional) and the name of the tools or files added.

🏗️ Creating an Agenda in Live Sessions

👉 How to add an agenda template to your live session:

  1. Click on the Share button (bottom left corner).
  2. In the input box, type in the name of your agenda. 
  3. Select and confirm.

Or

  1. Click on the Share button (bottom left corner).
  2. Click on “Add an agenda”. 
  3. Go through the list of agendas. Select the one you want to embed. 
  4. Confirm.

👉 How to create a new agenda during a live session:

  1. Click on the Share button (bottom left corner).
  2. Click on “Add an agenda”. 
  3. Click on “New agenda”.
  4. Add a title, description, and duration to the agenda item on the left. 
  5. Click on Share to select a link, tool, or app you want to attribute to this agenda item.
  6. Click on “➕” to add as many agenda items as necessary. 
  7. When you’re done, click Use agenda.

❌ How to remove an agenda from your session:

Hover over the bottom left corner button displaying the name of your current agenda item. Click on Remove agenda.

Or

Click on the Share button. Select a different agenda, link, tool, or file you what to display instead of the current agenda.

📝 How to edit an agenda:

  1. Hover over the bottom left corner button displaying the name of your current agenda item. 
  2. Click on Edit agenda.
  3. Make the necessary changes. 
  4. Click Update agenda. 
  5. The changes will now be visible to all participants.

📑 How to hide/show an agenda:

  1. Hover over the bottom left corner button displaying the name of your current agenda item.
  2. Click on Agenda settings. 
  3. Toggle on/off “Agenda visible to attendees”.

👉 If you want your agenda to automatically move on to the next agenda item* when the designated time has finished, follow these steps:

  1. Hover over the bottom left corner button displaying the name of your current agenda item.
  2. Toggle on “Autoplay”.

⚠️ *This setting is available only for 

 before they start. All agenda items must have time durations.

🏗️ Creating a new Agenda from scratch

How to create an agenda from scratch, follow these steps:

  1. Go to Sessions Home. Click on Agendas (left sidebar). 
  2. Click on New agenda.
  3. Give your agenda a name (optional).
  4. Give a name and write a description of your agenda item (optional). 
  5. Set the duration for each agenda segment by clicking on +/- signs (optional). Adding time to an agenda item will not force you to move on. It acts as a reminder to stay on track. 
  6. Click on Share to add each agenda item's links, tools, or files. 
  7. Add as many agenda items as you want. All your changes are automatically saved.

👉
When you're done, click Preview agenda to see what it will look like in a live session.

If you want to jump straight into a session using the agenda you've just created, click Use agenda. This will open an 

 with the agenda automatically embedded. 

🔗 Share an agenda

I. How to share an agenda with one or more people:

  1. Click on the Share button (upper right corner).
  2. A popup window will appear. Click on the input box. 
  3. Type in the emails of the people you want to have access to this agenda. (Contacts and Workspace members will appear as suggestions once you start typing.)

The people you've added can edit the agenda. If you want to remove someone's rights to edit an agenda, click on the dropdown menu next to their name and then click Remove.

👉
People added will find this agenda template in Home → Agendas → Shared with me.

II. How to share an agenda with your entire Workspace

⚠️ Only Workspace Admins and Contributors can share an agenda within the Workspace.

  1. Click on the Share button (upper right corner).
  2. A popup window will appear.
  3. Toggle on to "Grant access to workspace members to use this agenda". 

All your Workspace members will be able to use it in their sessions. If you want to remove their rights to use this agenda, follow the steps from above and toggle off the setting. 

👉
Workspace members will find this agenda template in Home → Agendas → <Your Workspace name> agendas.

❌ Delete an agenda

  1. Go to Home → Agendas. 
  2. Find the agenda you want to delete.
  3. Click on More options (⋮). 
  4. Click Delete agenda.

🥷 Private agendas

Sometimes you want your audience to see the session’s agenda and follow it alongside you. Other times, you prefer it to be visible just for you and your assistants. This way, you can use it to have the keynotes in handy or to keep you on track (for that, see the Autoplay feature).

💡
Hosts and Co-hosts will continue to see the agenda, even if the option to hide it is enabled.

📝 How to hide the agenda before the meeting starts

🕐 Planned sessions

  1. Go to Home. 
  2. Click on Planned session. 
  3. Click on Select agenda and choose the one you want to use. 
  4. Click on +Advanced settings.
  5. You’ll see a list of actions and settings. Scroll down. 
  6. Toggle on Hide agenda.
  7. When you’re done inviting your participants, click Schedule session.
image

For Planned sessions, you can also enable this setting later on from the meeting’s Lobby.:

  1. From your Home or Calendar, access your Planned session. 
  2. Click on Edit session.
  3. Click on +Advanced settings.
  4. You’ll see a list of actions and settings. Scroll down. 
  5. Toggle on Hide agenda.
  6. Click on Update session.

🎬 Live/Instant sessions

If a Planned or Instant session has already started, here is how you can hide the agenda:

  1. Go to the bottom left corner, below your agenda. 
  2. Hover over the button displaying the name of your current agenda item. 
  3. Click on Hide agenda for audience.

Alternative:

  1. Click on Settings (upper right corner).
  2. Go to Access. 
  3. Toggle on Hide agenda. 
  4. Done. Now only the Host and Assistants can see the agenda.

✈️ Autoplay for Agendas

Autoplay is a feature that saves you the trouble of manually moving on to another agenda item. Activating this setting ensures that when the established duration of each agenda item has passed during a live session, the agenda will automatically move along to the next item.

The session automatically ends when the time set for the last agenda item has passed.

💡
You can only activate the autopilot after adding time duration for each agenda item in a Planned session's 
⛱️
Lobby
.

🛫 How to activate the Autoplay feature

  1. Click on Planned session
  2. Configure your session's details: name, duration, participants
  3. Click on Agenda (left sidebar)
  4. Select your agenda
  5. Click on Schedule sessions
  6. Now you're in Lobby.  
  7. Click Alt + Z / Command + Z (iOS users).
  8. Set up your desired amount of time for each agenda item
  9. Click Update agenda

Now you just have to activate the Autoplay feature:

  1. Hover over the button named after your current agenda item (lower left corner).
  2. Click on Agenda settings.
  3. Toggle on "Autoplay agenda".
  4. You're good to go!

⚠️ Autopilot can be activated only in a Planned session's 

, not during a live session.

⛔
Should you decide to edit your agenda during the live session and remove the time from agenda items or toggle off the Autoplay function, you will not be able to activate it again.

🛬 How to disable Autoplay

  1. Hover over the button named after your current agenda item (lower left corner).
  2. Click on Agenda settings.
  3. Toggle off "Autoplay agenda".
⛔
Once you uncheck this feature, the Autoplay will automatically be disabled. You'll not be able to enable it again during the live session.

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