Planned session

• 🤔 What is a Planned session?
• ⏰ General settings
• 🔁 Recurrence
• 😀 Participants
• 📝 Agenda
• 😎 Hide the agenda
• ⚙️ Advanced settings
• 👉 Sessions settings:
• 👉 Access settings:

🤔 What is a Planned session?

A Planned session is a meeting you schedule for the future. It doesn’t start automatically as an Instant session does, which gives you the opportunity to prepare every aspect of the meeting.

To create a future session, click on the Planned session button from Home.

⏰ General settings

This is the part where you set up the basic details of your session: name, date, time, email reminders.

You can also switch to a different time zone. It might be easier to plan the session according to your participants’ time, for example.

🔁 Recurrence

You can schedule repetitive sessions if you want. The recurrence can be daily, weekly or monthly. To configure it, click under Repeat.

😀 Participants

Here is where you invite your participants with their email addresses. Those invited will receive an email with the session link.

📝 Agenda

You can add an agenda to your meeting by clicking on Select agenda. You’ll see a list of all the agendas you've built or the ones shared with you. It also redirects you to 📝 Agendas in a new tab if you want to create one from scratch.

You can always add an agenda from the ⛱️Lobby or later on, during the live session.

😎 Hide the agenda

You can choose to hide your session's agenda right from the planning stage:

1. Click on Home → Planned session. 
2. Click on Access settings.
3. Go to View agenda. Select who you want to see the agenda: Everyone, Hosts & Speakers, Hosts.
4. Done.

⚙️ Advanced settings

Here is a list of all the settings you can configure before the meeting starts:

👉 Sessions settings:

• Reactions: Choose who can send reactions: everyone or just hosts.
• Screen sharing: Choose who can share their screen.
• Allow camera: Choose who can switch on their cameras.
• Allow microphone: Choose who can unmute their microphones.
• Hide inactive participants: If enabled, participants whose microphones and cameras are off will be hidden from view.
• Automatic recording: Automatically start recording when the session goes live.

👉 Access settings:

• Lock session: If enabled, you as Host, will approve each attendee before they can join.
• Request guest email: If someone without a Sessions account wants to join, they have to provide their email address.
• Memory access: Allow who can access to the recording, resources, and analytics.
• View agenda: Choose who can see the agenda: everyone or just moderators (Hosts and Co-Hosts).

When you’re finished, click Schedule session. You’ll be redirected to the session’s ⛱️Lobby.